Restaurant QR Ordering: 6 Tips for Success

SpotOn Restaurant Implementation Manager Daniel Seaver works with restaurants every day to help them leverage technology to improve their guest experience and improve profit margins. Here, he provides a detailed look at how to set up QR ordering so that it’s seamless for your guests and staff.

3 months ago   •   7 min read

By Daniel Seaver

Over the last couple of years, QR order and pay has gone from being a fringe technology to a widely used solution for restaurants to battle staff shortages and improve efficiency. That said, there are still a lot of misconceptions about how to best implement QR codes. Working with restaurant owners and GMs every day, I often hear two really big misconceptions.

  • Misconception 1: You can just turn QR codes on at your restaurant without making any operational changes and it’ll work just fine.
  • Misconception 2: QR won’t work well for up-scale full-service concepts because it will create a lousy guest experience.

The truth is using QR codes the right way can actually help your restaurant create a better guest experience by putting customers in control of the ordering process and freeing up your staff to focus on the hospitality aspect of the dining experience. On top of that, QR codes can help you increase revenue, as well as the take-home pay for your staff with bigger tips. We’ve seen restaurants using SpotOn QR experience a 7% increase in average tip size and an astounding 55% increase in number of checks.

This doesn’t happen by accident, though. It requires some thoughtful enhancements to your operation and how you present QR codes to your guests.

1. Fine-tune your serving style.

What happens after a guest scans a QR code and places their order? There’s no one-size-fits-all answer to this question. It depends on your restaurant, your ambience, and how you can best streamline your operation.

Will servers deliver drinks to the table first, followed by food when it’s ready? Should guests pick up their food at a counter or window? How do customers who don’t use mobile phones place their orders? Who’s in charge of bussing tables, especially now that you’ll be turning tables faster?

Come up with a clear plan before turning your QR codes on and then be ready to reassess your new process after the first couple of days to iron out any wrinkles.

2. Tell your guests what to expect.

Yes, most people these days know how to scan a QR code using their phone, but your restaurant experience is unique, so make sure your guests feel at ease by making it abundantly clear what they need to do. Start by making sure every QR code is readily visible to guests, whether adhered to the tabletop itself or on a placard or menu card. But don’t stop there.

  • Include some marketing material or signage that explains the process.
  • Keep it short and simple. Oftentimes, three basic steps are all you need to spell out, something like, “1. Scan the code, 2. Place order, 3. A server will bring your food!”
  • Make sure to brand the QR experience for your restaurant. You have a lot of options when it comes to signage, from door decals to chalkboards, placards, and menu cards. Pick an option—or several options—that fits the vibe and ambience of your restaurant.
  • Go digital to set guest expectations before they arrive by explaining your QR order and pay process on your website and social media pages.
Make sure your guests feel at ease by making it abundantly clear what they need to do. Photo by Brooke Cagle.

3. Train your staff.

When you use QR ordering, your serving staff no longer needs to focus on taking orders. This frees them up to cover more tables and provide a better guest experience… but only if they’re trained on what to do. This is particularly true in the first week or two when you start using QR codes.

  • If you have hosts, have them explain the QR ordering process while showing guests to their seats.
  • Make sure your servers are familiar with your QR ordering mobile experience so they can help customers who need help or have questions about the process—and also place orders manually when need be.
  • Keep your servers educated about your menu so they can recommend pairings and upsell items to guests. Getting a recommendation from a staff member makes for a far more personal experience, even when the QR ordering suggests popular add-ons.
  • Continue to have your front-of-house staff do all the little things that make your restaurant special, things like checking on guests, asking how their food is, and even picking up fallen utensils or delivering extra napkins to that guest with mustard on their chin.
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4. Keep your menu up to date.

There are few things more frustrating than getting your heart set on a dish you see on the menu only to discover it’s out of stock when placing your order. Thankfully, SpotOn QR makes it easy to update your QR menu in real-time so your guests don’t suffer this fate. Simply keep your SpotOn Restaurant point-of-sale menu updated, and it will automatically sync with your QR menu, as well your online ordering menu if you offer take-out and/or delivery.

  • Keep your menu updated with any changes and seasonal specials right from the back-of-house tools in your POS.
  • 86 any items that run out of stock right from any POS station.

5. Keep staff happy with preset tip amounts.

As I mentioned in the introduction, restaurants using SpotOn QR typically experience a significant uptick in average tip amount. Combine this with the fact that you’ll be able to turn tables faster, and that average ticket amount typically goes up with QR ordering, and your restaurant can generate a much larger tip pool with QR ordering—helping your staff increase their take-home pay, which makes everyone happy.

To help give guests a friendly nudge, you can pre-set suggested tip amounts that appear on the mobile QR payment page. Guests can always choose a custom amount if they want, but going with suggested amounts in the neighborhood 18%, 20%, and 22%, for example, will encourage most guests to pay more than the old standard of 15%.

Your restaurant can generate a much larger tip pool with QR ordering. Photo by Sam Dan Truong.

6. Throttle take-out and delivery when dine-in gets busy.

Don’t forget about your back-of-house when implementing QR ordering. You’ll want to make sure that your kitchen staff is ready to crank out more orders on average with QR ordering, but that’s not all. If dine-in is your primary line of business, you’ll also want to have a contingency plan to make sure you’re not getting swamped with take-out and delivery orders when your dine-in areas are bustling.

To ensure your dine-in guests are getting top preference, use the pacing feature with SpotOn Order to limit the number of online orders you accept during busy periods, or even turn off online ordering altogether when you get really slammed.

At the end of the day, QR ordering is one of those true technology solutions that is both simple and effective. It can help you overcome staff shortages while also retaining the employees you have, improving your profit margins, and creating a better guest experience. Just be strategic in how you do it. These 6 tips are a great starting point to get you there, and then of course, the SpotOn team is always here to help get you set up for success.

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